SPLASH 2022
Mon 5 - Sat 10 December 2022 Auckland, New Zealand
SPLASH 2022 (series) /

Speaker Instructions

Important deadlines

  • Monday 28th November, 2022 (AoE): We encourage remote speakers to give a live talk. However, if you are a remote speaker giving a pre-recorded talk without live Q&A, or if you are asked to prepare a pre-recorded talk as a backup, please submit your video (see below for instructions). Please also inform us whether your talk will be video only (i.e., no live Q&A).
  • Monday 28th November, 2022 (AoE): We strongly encourage in-person speakers to use the lectern PC in each room. However, if you are an in-person speaker and absolutely need to use your own laptop (see below for exceptions) , please let us know.

Overview

SPLASH continues to be hybrid this year, accommodating both remote and in-person attendees. We support three different delivery modalities (in-person, remote live with Q&A, remote pre-recorded without Q&A) that suit the needs of different co-located events. Please check with the chair of your event on the delivery modality.

We use Airmeet as the hybrid conference platform. All talks will be livestreamed to Airmeet for virtual attendees to watch, and will be recorded for the ACM SIGPLAN YouTube channel.

Preparing your talk

You should plan the length of your talk carefully, as time is precious and the schedule will be strictly enforced. Please find the length of your slot in the program and subtract at least 5 minutes from the time shown there, in order to allow for questions and switching between speakers.

In-person

In-person presenters will give their talks from lecture theaters/seminar rooms in University of Auckland. Each room has a lectern PC that captures the webcam/in-room camera, in-room microphone, and the PC screen. In order to ensure smooth streaming and recording, the speakers will only be able to use their own laptop if absolutely necessary, for example to demonstrate live coding or to run custom software.

If you would like to use your laptop, please email your conference chair and copy the SPLASH video chair and state your reason for using the laptop no later than Monday 28th November, 2022 (AoE).

Please configure your slides for 16:9 aspect ratio. Supported formats are PowerPoint .pptx and PDF. We apologize for the inconvenience, but Keynote is not supported, and using Keynote is not a sufficient reason to use your own laptop. You can consider workarounds, including exporting Keynote slides to PDF and PowerPoint. If you need to play any video clips, please compress your videos and embed them in your PowerPoint slide.

Remote/Live

Please configure your slides/recording for 16:9 aspect ratio, and please make sure you can deliver your talk from a room with minimal background noise.

Remote/Pre-recorded

Please configure your slides/recording for 16:9 aspect ratio, and please make sure the audio quality of the recording is good with minimal background noise.

There are various tools available to record your talk, the easiest way is to use Zoom:

  1. Start a meeting
  2. Share your screen and enable your webcam and microphone
  3. Start recording your meeting locally and start your talk.
  4. Once you finish your talk, stop recording.

You can also produce a video directly from your presentation software, such as PowerPoint and Keynote.

You can also produce a video using screen capture software. There is a wide variety of them available. We list a few below.

Submitting your talk

In-person

At least 30 minutes before the start of your session, please submit your slides to your session chair on a USB drive, and use the filename format <EVENT-ACRONYM>-<Speaker-lastname>-<TitleWithoutSpaces>.pdf or .pptx, e.g., OOPSLA-Potanin-WyvernProgrammingLanguage.pdf or .pptx. We will provide a USB-A/USB-C dual-port drive, but feel free to bring your own, as long as it has a USB-A port for the lectern PC.

Remote/Pre-recorded

After finishing recording your talk, please compress the video using Handbrake with the builtin 1080p 60FPS preset (present dropdown -> Web -> Vimeo YouTube HQ 1080p60).Then, rename the video file with the following format <EVENT-ACRONYM>-<Speaker-lastname>-<TitleWithoutSpaces>.mp4, e.g., OOPSLA-Potanin-WyvernProgrammingLanguage.mp4. Finally, please upload your file to Cloudstor (select files and then click the send button).

Once you have uploaded your talk, please send an email to the SPLASH Video Chair and the chair of your event, with an explicit consent stating that you agree the talk video to be used in the conference and be uploaded on the SIGPLAN YouTube channel. You should receive an email from the organizers as an acknowledgment. Please submit your videos no later than Monday 28th November, 2022 (AoE).

Before your talk

In-person

Please arrive at your session room at least 30 minutes before the start of your session, and take time to familiarize yourself with the room setup.

We kindly ask again that you use the lectern PC where possible. If you are using your own laptop, you should open a browser tab and join Airmeet as a speaker for sharing your screen (if you plan to play any sound, such as as a part of a video clip, please tick the “share tab audio” or “share system audio” checkbox if you are using Chrome). Please turn off the camera and microphone on the Airmeet session on your laptop. Please refer to the Airmeet guide for more information.

Remote/Live

A few days before the conference, you will receive an email with a link for joining Airmeet as a speaker. It is recommended that you use Chrome on a desktop/laptop. However, you can also join from an iPad.

On the day of your presentation, please follow the steps below.

  1. Join Airmeet via the invitation link at least 20 minutes before the start of your session
  2. Find your session in the “Schedule” tab and click on “Go Backstage”
  3. Test your audio/video/screen sharing
  4. Wait for the start of your talk

Note: You can share your screen by clicking on the upward arrow button. If you use PowerPoint, we recommend that you share the entire screen, not the application window. See this page for more details.

Please also take a look at the Airmeet step-by-step guides for speakers.

During your talk

In-person

We will provide a lapel mic so you can walk around while presenting. If a lapel mic is not available/low on battery, you can instead use the gooseneck mic on the lectern. If something is not working, don’t panic. Please talk to your session chair or student volunteer on duty. Whiteboards might be in the rooms but they are NOT streamed/recorded. To help virtual attendees and people watching the recordings after the conference, we encourage you not to use the whiteboards.

Acknowledgements

The content on this page has been adapted from previous SIGPLAN conferences, in particular ICFP 2022 and SPLASH 2020.